Terms & Conditions
Private Jet Journeys
Price is $79,995 per person based on double occupancy. Single supplement is $14,995.
Payment may be made using any major credit card, check or wire transfer, and all payments are secured in an escrow account.
Minimum age is 15 years.
Included in the quoted program price:
Aircraft: The private jet flights will be performed using a Boeing 737-700 jet with 44 business-class seats from Cape Town, routing via Windhoek, Livingstone, Arusha, Entebbe, Addis Ababa and Rome. The air carrier for the private jet flights will be PrivatAir. Additionally, local charter flights will be used within Namibia, Tanzania, Botswana, Uganda and Ethiopia. Depending on location and final group size, a combination of Cessna Caravans, Islanders and Cessna C-210 aircraft will be used for the local charters.
Airfare: Airfare from your home town to Cape Town at the beginning of the tour and from Rome to your home town at the end of the tour is not included in the program price. Abercrombie & Kent USA, LLC, is happy to assist you in reserving commercial flights from your home city to Cape Town, South Africa, and from Rome, Italy, to your home city, in the class of service that you prefer. Please contact A&K for our specially negotiated international airfares.
Accommodations as indicated in the itinerary, based on double occupancy. Single occupancy is available at a supplementary cost. Single accommodations are limited on this program. A limited number of suite upgrades are available at additional cost at some destinations and can be purchased on a first-come, first-served basis.
Note: A&K will assign seats on the private jet and hotel/camp accommodations on a first-come, first-served basis at its discretion.
All meals beginning with dinner March 20 in Cape Town and ending with breakfast on April 7 in Rome.
Bottled water at all meals and on excursions.
Local/house beer and wine at all lunches and dinners where available.
Transfers on arrival in Cape Town and departure from Rome are included, regardless of the day of arrival or departure.
Baggage: On the private jet, each participant is strictly limited to 80 pounds of checked baggage in a maximum of two suitcases. Small carry-ons should be limited to one per person. Baggage, when not handled by Abercrombie & Kent, and personal effects are at all times the sole responsibility of the participant. Check with your selected airline for other baggage restrictions applicable to your flight into Cape Town and out of Rome.
On local charter flights within Uganda, Botswana and Tanzania, baggage is strictly limited to 33 pounds per person. Soft-sided luggage is required and a duffle bag for this purpose will be provided by Abercrombie & Kent USA, LLC, for each guest prior to departure. The remainder of guests' luggage will be stored by Abercrombie & Kent during these program segments. For the charter flight between Windhoek and Walvis Bay, Namibia, guests are strictly limited to 22 pounds of soft-sided luggage per person. The bulk of your luggage will follow by surface and will be delivered to you at Sea Side Hotel & Spa, so you need only take your A&K duffel bag with items of immediate need for arrival in Walvis Bay.
Services of professional A&K Tour Director, Tour Managers and Travelling Bell Boy throughout the itinerary; local guides are provided as appropriate.
Hotel and airport taxes.
Internet access will be limited in some destinations; where available, complimentary Internet access is included.
Entrance fees during all sightseeing tours.
All gratuities, including those for your professional A&K Tour Director/Managers and Travelling Bell Boy.
Not included in the quoted program price: Passenger Travel Protection Plan; airfares to join/leave the program; additional or alternative sightseeing not included in the itinerary; excess baggage charges; personal expenses such as costs to obtain passports and visas which are not included in the tour cost; special assistance; meals other than specified in the itinerary; premium liquor except on the private jet and during special events; beverages, unless noted as included in group meals; personal laundry; and communication charges.
A&K's Passenger Travel Protection Plan, which provides cancellation coverage, medical coverage and protection against lost or damaged luggage, is not included in the tour price and is strongly recommended. Details will be sent with confirmation. Insurance must be purchased by second deposit.
Itinerary, accommodations and arranged sightseeing are subject to change at any time due to unforeseen circumstances or circumstances beyond A&K's control. Every effort will be made to operate the tour as planned.
PRICES & ARRANGEMENTS
The quoted tour price includes planning, handling and operational charges, and is based on current rates of exchange, tariffs and taxes as of January 2013. Abercrombie & Kent USA, LLC, reserves the right to increase tour price to cover increased costs, fuel surcharges, tariffs and taxes after brochure is published, and to reflect fluctuations in foreign exchange markets. Marco Polo Club discount is not applicable to this program.
Abercrombie & Kent USA, LLC, also reserves the right to withdraw a tour or any part of it, to make such alterations in the itinerary, to change the maximum number of passengers, or with the tour inclusions as it deems necessary or desirable and to pass on to tour members any expenditures or losses caused by delays or events beyond its control.
Visa Documents/Entry Permits: To participate on the tour, entry visas and/or entry permits will be required for the following featured countries: Ethiopia, Uganda, Tanzania and Zambia. Please note that visas for Ethiopia, Uganda and Tanzania will be processed locally and delivered on arrival into these countries; the fees for these visas are included in the cost of the tour. A multi-entry visa will be needed for Zambia and this cannot be processed locally; processing fees for this are NOT included in the tour and must be handled directly by the tour participant prior to departure from the USA. Information and instructions for the procurement of a Zambian visa will be provided in your pre-tour documentation. Failure to obtain visas and/or entry permits does not negate the terms and conditions. Any extra costs for rerouting participants without visas and/or entry permits will be the responsibility of the participant.
Health Requirements: This is an active program, which requires you to make a realistic assessment of your health. All participants are expected to be in active good health, to enjoy travelling as part of a group, and to be ready to experience cultural differences with grace. Walking and climbing stairs are required in many hotels and airports, to board the aircraft, and as part of many excursions. Prior to travelling, we highly recommend visiting your personal physician for a check-up, so that you may discuss your ability to participate in this type of journey. Malaria and other diseases are present in some of the countries featured in this itinerary; proof of yellow fever inoculation is required. For the latest recommendations on specific health precautions for the areas you will visit, consult your physician and the Centers for Disease Control. Any physical condition requiring special attention, diet, or treatment should be reported in writing when the reservation is made. We will make reasonable efforts to accommodate participants with special needs; however, we cannot accommodate wheelchairs. If you require a slower pace, extra assistance, or the use of a cane or walking stick, arrangements will be made for private touring at each destination, if necessary, at the discretion of our tour staff. Any extra cost for such arrangements will be the responsibility of the participant. If you would like to forego some of the scheduled sightseeing to rejuvenate and relax, please feel free to do so at any time.
REGISTRATION & PAYMENT SCHEDULE
Monies should be mailed to Abercrombie & Kent, USA, LLC, 1411 Opus Place, Executive Towers West II, Suite 300, Downers Grove, IL 60515.
A non-refundable deposit of $5,000 per person is required at the time of booking. A second non-refundable deposit of $15,000 per person is due by July 23, 2013. A third non-refundable deposit of $20,000 is due by September 21, 2013. Final payment is due by November 20, 2013. If your reservation is made within 120 days of departure (after November 20, 2013), the entire cost of the trip must be paid at the time of confirmation.
All payments received by Abercrombie & Kent USA, LLC, for travel services on this charter program are protected in part by the Public Charter Escrow Service Agreement ("Agreement") by and between Abercrombie & Kent USA, LLC, and Shelby Financial Corporation, as the Escrow Agent in favor of the charter participants. Claims should be filed directly with Abercrombie & Kent USA, LLC, and Shelby Financial Corporation, Attention: Michael Glynn, 5 Great Valley Parkway, Suite 110, Malvern, PA 19355 within 60 days after the completion of the trip. Otherwise, Shelby Financial Corporation and Abercrombie & Kent USA, LLC, shall be released from all liability to you under this Agreement.
All checks and money orders must be made payable to "Shelby Financial Corporation - Abercrombie & Kent USA, LLC, Escrow Account," or to your travel agent, who in turn must make a check payable to "Shelby Financial Corporation - Abercrombie & Kent USA, LLC, Escrow Account."
Cancellations must be received in writing and will become effective on the date of the postmark, fax or email receipt. Cancellation insurance is strongly recommended. The insurance premium must be paid at the time of second deposit. If protection for cancellation due to pre-existing medical conditions is required, the insurance requirement must be confirmed at the time of booking.
CANCELLATION FEES PER PERSON
Before July 23, 2013.....................$5,000
Between July 23 and September 20, 2013.......$20,000
Between September 21 and November 19, 2013...$40,000
On or after November 20, 2013...............100% of the program price
CLAIMS & REFUNDS
Refunds will not be made for any missed services or missed days. An Operator-Participant Contract will be sent to you upon confirmation that outlines your right to cancel and receive a full refund in case of major changes.
PHOTOGRAPHY DURING TRAVEL
Abercrombie & Kent reserves the right to take photographs during the operation of any program or part thereof and to use them for promotional purposes. By booking a reservation with A&K, program members agree to allow their images to be used in such photographs. Program members who prefer that their images not be used are asked to identify themselves to their Tour Director at the beginning of their program.
LIMITS ON ABERCROMBIE & KENT'S RESPONSIBILITY
Abercrombie & Kent USA, LLC, its employees, shareholders, officers, directors, successors, agents and assigns (collectively A&K), does not own or operate any entity which is to or does provide goods or services for your trip. It purchases transportation (by aircraft, coach, train, vessel or otherwise), hotel and other lodging accommodations, restaurant, ground handling and other services from various independent suppliers (including from time to time other affiliated Abercrombie & Kent companies). All such persons and entities are independent contractors. As a result, A&K is not liable for any negligent or willful act of any such person or entity or of any third person.
In addition and without limitation, A&K is not responsible for any injury, financial or physical loss, death, inconvenience, delay or damage to personal property in connection with the provision of any goods or services whether resulting from but not limited to acts of God or force majeure, illness, disease, acts of war, civil unrest, insurrection or revolt, animals, strikes or other labor activities, criminal or terrorist activities of any kind, overbooking or downgrading of services, food poisoning, mechanical or other failure of aircraft or other means of transportation or for failure of any transportation mechanism to arrive or depart on time. There are many inherent risks in adventure travel of the type involved here, which can lead to illness, injury, or even death. These risks are increased by the fact that these trips take place in remote locations, far from medical facilities. Passenger assumes all such risks associated with participating in this trip.
TRAVEL ADVISORIES AND WARNINGS
It is the responsibility of the traveller to become informed about the most current travel advisories and warnings by referring to the U.S. State Department's travel website at travel.state.gov or by phone at 888 407 4747. In the event of an active State Department Travel Warning against travel to the specific destination location(s) of the trip, should the traveller still choose to travel, notwithstanding any travel advisory or warning, the traveller assumes all risk of personal injury, death or property damage that may arise out of the events such as those advised or warned against.
Any controversy or claim arising out of or relating to these Terms and Conditions, to the Limits on Abercrombie & Kent's Responsibility clause, to the brochure, to any information relating in any way to the trip, to the trip itself, or to any products or services related to the trip, shall be settled solely and exclusively by binding arbitration in Chicago, Illinois, in accordance with the Commercial Arbitration Rules of the American Arbitration Association, except that (a) in lieu of a personal appearance at arbitration, the arbitration may be conducted by telephonic means, (b) arbitration is the exclusive forum for dispute resolution (no court actions), and (c) except as otherwise provided by statute, each party shall bear its own costs and expenses and an equal share of the arbitrator and administrative fees.
The traveller represents that neither he nor she nor anyone travelling with him or her has any physical or other condition or disability that could create a hazard to him or herself or other members of the tour. A&K reserves the right to decline to accept anyone on a trip, and to remove from the trip, at his or her sole expense, anyone whose condition is such that he or she could create a hazard to himself or herself or others, or otherwise impact the enjoyment of other passengers on the trip. Additional guest assistance is available at a supplemental cost.
AIR TRANSPORTATION TO CAPE TOWN AND FROM ROME
Upon request we will arrange the best-priced airfare available in the class category you request at the time of your booking. Please note that certain airfares are subject to a service fee. Should you cancel or change your air reservation before or after your departure, cancellation penalties may apply. Air reservations will not be confirmed until a passport copy is received. ALL AIRFARES AND CONDITIONS THEREOF ARE SUBJECT TO CHANGE.
Airlines concerned are not to be held responsible for any act, omission or event during the time passengers are not on board their planes or conveyances. These programs may use the services of any IATA carrier. International air carriers are subject to international air conventions limiting their liability. The limitations of liability are contained on the reverse side of the airline ticket and form part of the terms and conditions of this package. The passage contract in use by these companies, when issued, shall constitute the sole contract between the companies and the purchaser of these travel programs and/or passage. A&K reserves the right to substitute, without giving reason, another one or more aircraft of suitable standard and configuration for the aircraft operated.
ANY PAYMENT TO ABERCROMBIE & KENT CONSTITUTES YOUR ACCEPTANCE OF THE TERMS AND CONDITIONS SET OUT HEREIN, WHICH MUST BE CONFIRMED BY SIGNATURE ON THE OPERATOR-PARTICIPANT CONTRACT THAT WILL BE SENT TO YOU UPON CONFIRMATION OF YOUR RESERVATION.